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The OneDrive folder is accessible like every “regular” folder on the local hard drive. Now Anne can select the folder containing the photos from her kids to be automatically synchronized to the local machine she is running and that is intended to be used as a backup.In the account ribbon click on “Choose folders” for selecting the folders for automatic synchronization.Click on the OneDrive tray icon, select “More” and open the Settings.Log-in to OneDrive, using the credentials set in step 1.

#Microsoft onedrive for business collaboration install#

Install OneDrive on the local machine and launch the program.

#Microsoft onedrive for business collaboration download#

Download the OneDrive client for the platform she wants the local backup to be synchronized to.

Create a folder for the pictures (see use case 1).

Anne will need to create a OneDrive account (see use case 1).

But since she is afraid of losing her phone and with it all the pictures, she wants to have an automatic back-up of all pictures on a local drive, synchronized with her OneDrive folder. Meet Anne: Anne is a mother of two who loves to take pictures of her kids with her iPhone. Synchronizing Pictures with a Phone, the Cloud and Local Storage So he can make changes to the schedule even when he is at work by using his smartphone or tablet.Ģ.

What John likes most about this solution is that OneDrive is globally accessible and has apps for all devices.

When all files are uploaded, John shares a link to the folder he created that allows users without a OneDrive account to view the files in this folder:.

Now John logs in to OneDrive and creates a new folder an uploads all the documents for his soccer team to this folder:.

Once John has associated his e-mail address with a Microsoft account, he has access to 5 GB of OneDrive storage he can use to upload the schedules, contacts and photos.

John will need to create a Microsoft account, because he does not already use an or account.

For this, he wants to share practice and game schedules, contact information, and some pictures he took during matches, with the parents of all the kids in his team. Before the new season starts for his team, John wants to set up a way to organize and coordinate better with the parents of his team members.

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Meet John: John is very enthusiastic about being a soccer coach for kids in his free time. If you identify your need to use a cloud service in the use cases, follow our instructions to get the best out of your OneDrive account.

#Microsoft onedrive for business collaboration how to#

One could easily dig much further into technical details and the pros and cons of the cloud service by Microsoft, but we rather provide you with some prominent examples of how to make use of OneDrive, depending on what is supposed to be achieved with it. Use Cases: How to Get the Best out of OneDrive OneDrive is not just a storage area, but it is similarly a facilitator that moves the data in and out of the storage. The last point mentioned implies that OneDrive is Microsoft’s version of Dropbox.

A personal cloud-based storage area accessible to users with, , or any e-mail address associated with a Microsoft Account.

A personal SharePoint site collection where a licensed user can create and share enterprise content.

An Application that synchronizes selected folders from a cloud-based storage area or synchronizes selected document libraries from a SharePoint Online or SharePoint On-Premises environment.

Below are three definitions of OneDrive available:

This depicts Microsoft’s attempt of combining two concepts – one used in an enterprise context (private and public sector) and one used in a non-enterprise (personal) context – in one term. Much of the confusion surrounding the term “OneDrive” is best described by the analogy of OneDrive being the house and the moving van.

Encrypt Microsoft Teams with Boxcryptor.Working with Microsoft’s Office Online Applications Collaborating on Sensitive Business Information in the Cloud Storing and Sharing Sensitive Business Files Use Cases: How to Get the Best out of OneDrive.Why is There Confusion Around OneDrive?.Or you might not be aware of the fact that with every Microsoft account, the user gets 5 GB of free OneDrive storage.

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to make use of Windows 8 or higher, Skype and other services such an account is required for) already. How to Make the Best of Microsoft OneDrive – Top 5 Use Cases for Business and Personal UsersĪre you using 5GB of free Microsoft OneDrive cloud storage, or is your company using OneDrive for Business, to store company data, already? Then you are likely to have an e-mail address ending with, or with or your e-mail address has been associated with a Microsoft account (e.g.